CyrusOne DFW4 — Vendor Check-In Prototype

What this shows: a vendor checks in on their own phone by scanning a QR code at the entrance. Their answers land directly in the Operations log with a unique Visit ID — so CyrusOne never re-types vendor data. Switch to CyrusOne Operations to review a submission, see what the vendor declared for safety, fill the internal-only fields, and sign the vendor in.

▣ Scanned at DFW4 entrance

Vendor Check-In

Tell us who you are and what you're here to do. CyrusOne will confirm on site.

Your details

Company / Vendor name * Technician name * Contact number

Visit details

Type of visit Reason for visit *

Equipment

Equipment name Equipment type Condition of equipment before work Tools you are bringing on site

Safety pre-check

This is what you expect your work to require. CyrusOne confirms and authorizes every item on site before work begins.

Have you signed off on the site Work Rules? Have you reviewed the JHA and MOP for this work? Do you expect to perform hot work?

Describe the hot work / systems affected

Electrical PPE you expect to need Will your work require LOTO?

What will be locked/tagged out?

✓

Check-in received

Show this Visit ID to CyrusOne Operations.

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Status: Awaiting CyrusOne Sign-In

A CyrusOne engineer will verify your scope and walk you to the equipment.

Why this matters

No duplicate entry. Everything on this screen flows straight into the Operations log — staff stop re-typing the logbook.
Vendors use their own phone. Company or personal — just scan and submit at the entrance.
Safety stays with CyrusOne. Vendors declare hot work / LOTO / PPE; CyrusOne verifies and authorizes. The two are never confused.
The review process is unchanged. Every submission lands as Awaiting CyrusOne Sign-In — nothing is auto-approved.

Try it: fill a few fields, hit submit, then open CyrusOne Operations.

CyrusOne Operations — Vendor Log

0Awaiting sign-in

0On site

0Total today

Submissions (newest first)

Visit ID	Company / Tech	Type	Status	Time In

Record detail

Select a row to review the submission, fill internal fields, and sign the vendor in.

Interactive prototype for proposal use only. Sample data lives in the browser and resets on reload; no Microsoft 365 connection. Production build maps to Microsoft Forms → Power Automate → SharePoint List. Column names JLL Work Order #, JLL Employee Name, JLL Work Complete Verification are retained internally; all vendor-facing text reads CyrusOne.